Annual General Meeting
March 29, 2026 2:00 pm on Zoom
Registration Information
From our bylaws,
Members can include LCM–Calgary alumnae/i, their families, faculty, staff, and other members of the communities we serve; members of local ELCIC congregations; and anyone who has an interest in and is supportive of the work of this ministry.
To become a Full Member, an individual must pay the annual membership fee for Full Members and complete the membership form.
The Board has set the voting membership fee for 2026 at $20, which will receive an official tax receipt.
Revisions to Bylaws
-
6.3.4 The Treasurer:
a. Makes sure a detailed account of revenues and expenditures is presented to the Board as requested
b. Makes sure all monies paid to the Society are deposited in a chartered bank, treasury branch, or trust company chosen by the Board
c. Prepares official tax receipts
d. Maintains the Society’s books
e. Assists the Finance Committee in preparing budgets for Board approval
f. Makes sure an audited or reviewed statement of the financial position of the Society is prepared and presented to the Annual General Meeting
g. Assists the Secretary with filing the annual return, changes in the directors of the organization, and amendments in the Bylaws and other incorporating documents with the Corporate Registry and the Canada Revenue Agency
h. Sits on and normally chairs the Finance Committee of the Board
i. Is a member of the Executive Committee
j. Carries out other duties assigned by the Board
-
6.3.4 The Treasurer:
a. Serves as the Board’s primary financial steward and advisor
b. Oversees financial policies, internal controls, and compliance
c. Develop and present the annual budget for Board approval
d. Review monthly financial statements prepared by the Bookkeeper and provide financial reports to the Board at regular meetings
e. Report to the Board the performance of the Society’s investment and savings accounts
f. Make recommendations to the Board for responsible stewardship and investment decisions
g. Serve as the Chair of the Finance Committee
h. Review the Chaplain’s annual compensation and make recommendations to the Board in accordance with ELCIC and GSI guidelines
i. Administer Chaplain’s vacation, CEP, sick days etc.
j. Provide details of Board-approved part-time staffing to the Bookkeeper
k. With input from the Bookkeeper, prepare the Form T3010, Registered Charity Information Return, due June 30 annually
l. Annually review the ministry’s insurance policies and recommend changes if coverage adjustments are required
-
6.5.4 The Finance Committee
a. Consists of the Treasurer, who is normally the Chairperson, and one or two other Members appointed by the Board. These additional committee Members should not be current Board Directors.
-
6.5.4 The Finance Committee
a. Consists of the Treasurer, who is normally the Chairperson, the Bookkeeper, and one or two other Members appointed by the Board. These additional committee Members should not be current Board Directors.
Tentative AGM Agenda
Establish quorum
Opening prayer: Chaplain Margaret
A - Agenda
1. Additions
2. Adoption of Agenda
B - Chaplain’s Report (with video)
C - President’s Report
D - In Memoriam
E - Finances
1. Treasurer’s Report
2. 2026 Budget
3. Financial Statement
F - Revisions to Bylaws
6.3.4 The Treasurer
6.5.4 (a) The Finance Committee
G - Election of Directors
1. Directors with terms retiring or not returning (Brian Weatherill, Retta McLeod)
2. Board Directors returning (Pamela Giles, Marla Johnson, Frank Stahnisch)
3. Names from Nominating Committee
4. Election of new Directors